Last updated: 28 July 2026
The A Level Maths Tutor is a trading name of The A Level Maths Tutor Limited, a company registered in England and Wales (company number 15224150). Our registered office is 83-89 Phoenix Street, Sutton-In-Ashfield, England, NG17 4HL.
We are the data controller for personal data collected through this website. If you have questions about how we handle your data, contact us at office@thealevelmathstutor.co.uk.
We may collect and process the following personal data:
We use personal data for the following purposes:
We process your data on the following legal bases under UK GDPR:
We may share your data with the following third parties, who process it on our behalf:
We do not sell your personal data to any third party.
International transfers. Our servers and databases are hosted in the UK, and our encrypted backups are stored with Microsoft. Some of the providers above are US companies (Google, YouTube, Microsoft, Trustindex), so limited data may be processed in the United States. Where that happens we rely on the UK-US Data Bridge for providers certified under it, and otherwise on contract clauses approved under UK data protection law.
We retain personal data only for as long as necessary:
Under UK GDPR you have the right to:
To exercise any of these rights, email us at office@thealevelmathstutor.co.uk. We will respond within one calendar month, and will tell you if we need longer because a request is complex.
We use cookies on this website. For full details, see our Cookie Policy.
We take appropriate technical and organisational measures to protect your personal data, including encrypted connections (HTTPS), secure password storage and access controls for staff accounts.
Some of our students are under 18, and we take particular care with their personal data:
If you are unhappy with how we have handled your data, please contact us first so we can try to resolve your concern. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Most of this policy is about students and the parents who engage us. We also hold personal data about the self-employed tutors we introduce to families, and this section explains that.
What we hold. Contact details and address; the details of the criminal record check you hold (see section 13); how and when we verified your identity; your right to work in the UK and the reference for that check; your answer to our overseas residence question; your professional qualifications, including your teacher reference number where you have QTS; your safeguarding training and the certificates evidencing it, which we keep while you work with us and for six years afterwards; the references we obtain about you and their content; your insurance details; the profile you publish on our site; the annual declaration you make to us; and the records of your work with us, including lessons, feedback and reviews. Where you accept our terms, submit a declaration, or a referee responds about you, we also record the date, time and IP address of that action, kept as part of the record of the action itself.
Why, and on what basis. We process it to decide whether we can introduce you to families, to meet our obligations as an employment agency (including the Conduct of Employment Agencies and Employment Businesses Regulations 2003), to meet our safeguarding obligations, and to run the arrangement between us. Our lawful bases are the performance of our contract with you, compliance with our legal obligations, and our legitimate interests in placing suitable tutors with families. Where we are told about your health or additional needs we use that only to support you.
Who sees it. Vetting records are restricted to the Designated Safeguarding Lead. Your public profile is published on our website. Where the law requires us to provide information about you to a family we introduce you to, we will do so. We will not share your certificate numbers, date of birth or home address with a client.
How long. As set out in section 6 and in our appropriate policy document.
You have the same rights over your data as anyone else, set out in section 7. As a self-employed tutor you are also a data controller in your own right for the records you keep about your own students, with your own obligations under UK data protection law.
To meet our safeguarding obligations we process a limited amount of data relating to criminal convictions and offences, within the meaning of Article 10 of the UK GDPR. In practice this means the details of a tutor's enhanced DBS certificate and whether the check was clear, together with the name and date of birth needed to confirm the certificate belongs to them. We do not store copies of DBS certificates, and we do not record the content of anything disclosed on one. That rule is specific to criminal record certificates; ordinary documents such as a safeguarding training certificate or a degree certificate we do keep, as section 12 describes. If you tell us about a new conviction or investigation through the annual declaration, what you tell us and the decision we take are recorded, and they are handled under the same rules as the rest of this section.
We process it under the safeguarding condition in Part 2 of Schedule 1 to the Data Protection Act 2018, and we maintain an appropriate policy document as that Act requires, setting out the condition we rely on, how we comply with the data protection principles, and our retention and erasure policy for this data. We will provide a copy of that document to the Information Commissioner's Office on request, and to a tutor who asks to see it.
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "Last updated" date.